Himeji Community Connect (“we,” “us,” or “our”) is committed to appropriately handling and protecting personal information collected through our website, events, and related activities. This Privacy Policy explains how we collect, use, and manage personal information.
1. Information We Collect
We may collect the following information through event registrations, inquiries, surveys, and other activities:
- Name
- Email address
- Telephone number
- Area of residence
- Age group
- Nationality
- Language(s) used
- Information related to event participation
- Information provided through surveys or inquiries
- Other information necessary for event management
Our website may also use cookies and similar technologies to collect information about website usage for analytics and improvement purposes.
2. How We Use Your Information
We may use the information we collect for the following purposes:
- Processing event registrations and managing participants
- Providing information and updates about events
- Responding to inquiries
- Improving our events and future activities
- Compiling and analyzing survey responses
- Developing future information services and community initiatives
- Understanding and improving the use of our website
- Other purposes related to the activities described above
When comments, experiences, or opinions shared through surveys or during events are used for future information services or activities, they will be handled in a way that does not identify individual participants.
3. Sharing Personal Information with Third Parties
We will not provide personal information to third parties without the individual’s consent, except when required by law.
However, we may use external service providers when necessary to operate our events, website, and related services.
4. Use of External Services
We may use external services such as Google Forms, LINE, and other services for event registration, communication, website operation, and analytics.
When you use these services, your information may be handled in accordance with the privacy policies and terms of the respective service providers.
Our website may also use analytics services to understand how visitors use the website and to improve our services. These services may use cookies and similar technologies to collect usage information.
5. Management of Personal Information
We take reasonable measures to protect personal information against unauthorized access, loss, disclosure, or other risks.
Personal information will be retained only for as long as necessary to fulfill the purposes for which it was collected and will be appropriately deleted or disposed of when it is no longer required.
6. Photos and Videos at Events
Photos and videos may be taken at our events for activity records and promotional purposes.
When using these materials on our website, social media, printed materials, or other media, we will respect participants’ privacy and seek confirmation when appropriate.
If you do not wish to be photographed or have your image published, please inform our staff at the event.
7. Access, Correction, and Deletion of Personal Information
If you wish to request access to, correction of, or deletion of your personal information, please contact us.
After confirming your identity, we will respond appropriately in accordance with applicable laws and regulations.
8. Changes to This Privacy Policy
We may revise this Privacy Policy in response to changes in applicable laws, our activities, or the services we use.
Any revisions will be published on this website.
9. Contact
For questions regarding this Privacy Policy or the handling of personal information, please contact:
Himeji Community Connect
E-mail: info@himejicommunity.com
Effective date: September 22, 2026